BYLAWS-Wayne

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                                                                                                            6/2013

NEW YORK STATE RETIRED TEACHERS ASSOCIATION, INC.

CENTRAL WESTERN ZONE

WAYNE COUNTY RETIRED TEACHERS ASSOCIATION

BYLAWS

ARTICLE  I

NAME

The name of this organization shall be the Wayne County Retired Teachers Association of the New York State Retired Teachers Association, Inc. herein known as the Wayne County Retired Teachers Association (WCRTA).

ARTICLE II

PURPOSE

The purposes of this association shall be to:

1. provide a means for dissemination of information to members.

2. support and strengthen retiree benefits at local, state and federal levels.

3. encourage retirees to continue interest and active involvement in educational issues.

4. facilitate the development of friendships among fellow retirees.

5. encourage pursuit lifelong learning for all.

6. model retirement as an active and meaningful time of life.

7. promote approved programs and goals of the New York State Retired Teachers Association.

 

ARTICLE  III

MEMBERSHIP

The membership of this organization shall be comprised of former members of the education profession and their spouses. A member in good standing shall be one whose dues are paid in full.

 

ARTICLE  IV

ELECTED OFFICERS

 SECTION A: OFFICERS

The elected officers of this association shall be president, vice-president, secretary and treasurer.

All officers shall be members in good standing of the state, zone and county associations.

All officers shall be elected at the spring meeting for a term of one year, and shall not, with the exception of the treasurer, serve more than two consecutive terms.

All terms of office shall commence November 1 and end October 31 of the following year.

 

 

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ARTICLE  IV (continued)

ELECTED  OFFICERS

SECTION B     DUTIES

1. The president shall preside at meetings, represent the organization at zone arid state meetings and convey pertinent information to the members. The president shall serve, ex-officio, on all committees except the nominations committee. The president shall appoint a parliamentarian and all committee chairs.

2. The vice-president shall act as chair of the program committee, attend all local and zone meetings and perform other duties as directed by the president.

3. The secretary shall record the proceedings of all meetings of the association and executive committee, carry on all correspondence as deemed necessary by the officers and executive committee, and act as public relations liaison with the newsletter coordinator. At the close of the term of office all minutes and other records shall be turned over to his/her successor.

4. The treasurer shall receive and keep records of membership dues and other funds of the association, provide a current membership roster to the chair of the membership committee, pay all legitimate financial obligations from association funds, report financial status at each meeting, assist the executive committee in preparing an annual budget, present the budget for approval at the annual fall meeting and prepare an annual financial report for audit. A copy of the financial report will be made available to any member upon request. At the close of the term of office all records and funds shall be turned over to his/her successor.

5. The parliamentarian shall act as an advisor to the officers and members in matters pertaining to parliamentary usage and shall serve as an ex-officio member, without a vote, of the executive committee.

6. The immediate past-president shall serve as an advisor with a vote on the executive committee and perform other duties as directed by the president.

 

ARTICLE  V

EXECUTIVE  COMMITTEE

Section A.

The Executive Committee shall be composed of all elected officers, the parliamentarian and the immediate past-president. It shall meet at the call of the president or of a majority of the members of the executive committee. This committee shall meet at least twice a year to carry out the general business of the association under the direction of the president. It shall have the power to fill any vacancies that may occur in any office of the association.

Section B.

A quorum shall be a majority of the voting members of the committee.

 

 

 

 

 

 

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ARTICLE  VI

FISCAL YEAR

The fiscal year of this association shall be from July 1 to June 30 of the following year.

 

ARTICLE  VII

MEETINGS

The executive committee, in conjunction with the chair of the program committee, shall be responsible for setting the dates and making arrangements and reservations for all general meetings. There shall be at least one spring and one fall meeting each year. The fall meeting shall be the annual meeting. Other meetings may be called by the president, the executive committee or by a request of at least fifteen (15) members of the association.

 

ARTICLE  VIII

DUES

Dues shall be established by the executive committee with notification given to the members prior to the annual meeting. Dues shall be payable prior to November first. Annual dues will be in effect from July 1 to June 30.

 

ARTICLE  IX

STANDING COMMITTEES

SECTION A

The Standing Committees shall consist of:

Audit, BYLAWS, Federal Legislation, Friendly Service, Health Care Coordinator, Historian , Membership, Newsletter, Nominations, Program, Resolutions, State Legislation.

SECTION B:   DUTIES

1. The Audit Committee shall audit the financial records of the association and report the results at the annual fall meeting. This committee shall consist of one member of the executive committee and 2 current association members.

2. The BYLAWS Committee shall evaluate current BYLAWS and make recommendations for changes at least once every five years. This committee shall consist of three members of the executive committee.

3. The Federal Legislation Coordinator(s) shall work closely with the zone and state association chairs to support/suppress federal legislation which will be beneficial/detrimental to active and retired teachers.

4. The Friendly Service Coordinator(s) shall, whenever possible have a member from each school district in Wayne County. It shall work closely with zone and state friendly service committees to share news of member concerns.

5. The Health Care Coordinator(s) shall, whenever possible, work closely with the American Association of Retired Persons (AARP), the zone and state Health Care Coordinator, the Wayne County Area Office on Aging other groups to provide members of the association with information and assistance so that they may make informed choices on health care.

 

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ARTICLE  IX

STANDING COMMITTEES

SECTION B: DUTIES (continued)

6. The Historian shall collect, file and preserve material that is pertinent to the association, and perform such other duties as directed by the president.

 

7. The Membership Coordinator(s) shall contact the chief school officers of all public and private schools in Wayne County, requesting a list of retirees for the current year. The Coordinator(s) shall provide each retiree with information relating to state, zone and county organizations and offer them an opportunity to participate. The Membership Coordinator(s), in conjunction with the treasurer, shall maintain a roster of past and current members with current addresses and phone numbers.

 

8. The Newsletter Coordinator(s) shall publish and distribute at least one WCRTA newsletter per year. Month of publication shall be determined by the executive committee. All standing committee chairpersons and coordinators shall, when possible, submit one or more articles for the annual WCRTA newsletter.

9. The Nominations Committee shall be chaired by The vice-president and, in conjunction with the executive committee, prepare a slate of officers to be presented and voted upon at the spring meeting. Nominations may also be made from the floor, provided prior approval of the nominee has been obtained.

 

10. The Program Committee shall be chaired by the vice-president and, in conjunction with the executive committee, make all arrangements for association meetings. The committee shall prepare, send and receive reservations for meetings and shall be responsible for preparation and distribution of a printed program for each meeting.

 

11. The Resolutions Coordinator(s)  shall network with the zone and state resolutions committees. It shall solicit, prepare and submit resolutions to the executive committee for action by the members at the annual meeting. It shall send approved resolutions to the zone and state resolutions committees.

 

12. The State LegislationCoordinator(s)  shall work closely with the zone and state association chairs to support/suppress legislation which will be beneficial/detrimental to active and retired New York State teachers.

 

 

ARTICLE  X

QUORUM

A majority of those present and voting at any regular meeting shall constitute a quorum.

 

 

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ARTICLE  XI

AMENDMENTS

These BYLAWS may be amended or rescinded at any regular meeting of the association by a majority vote of the members present and voting, provided written notice has been sent to each member in good standing at least two weeks prior to the meeting, or by a two-thirds vote of the members present and voting if the notice has not been sent.  Amendments shall become effective immediately upon approval by the members.

 

ARTICLE  XII

PARLIAMENTARY AUTHORITY

Parliamentary Authority shall be Roberts Rules of Order, Newly Revised (current edition)

 

ARTICLE  XIII

BYLAWS

These BYLAWS shall be consistent with the BYLAWS of the zone.

 

 

 

 

Revised 6/2013 from 10/2000 ed.

 

 

 

 

 

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