Minutes from Aug 1, 2013

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Central Western Zone Executive Meeting


The New York State Retired Teachers Association

                                                  Thursday, August 1, 2013                                           Legacy, Victor

President Tim Quill called the meeting to order at 10:00 am, with the pledge and a moment of silence for Carol Lord’s sister and the flood victims.

Secretary’s Minutes:  Minutes were sent members by e-mail. Elaine Leasure made a motion to accept them, and Carol Ramsey seconded the motion.  The motion was carried.                                                                                                                                

Treasurer’s Report:  The report showed a balance of $22,290.31 as of August 1, 2013. Copy of report included in packet.  President’s appeal brought in $8700 with an expense of $835.  A motion to accept the treasurer’s report made by John Roy seconded by Pat Cheeseman  was carried. The proposed budgets for 2013-2014 and 2014-15 were presented.  A motion to accept the proposed budgets was made by Jane Behnk and seconded by Pat Cheeseman was  carried.

Membership:  Co-chair Kitty Braddon requested changes in addresses of members be sent to her.  A new benefit of NYSRTA is a hearing aid program.  Have had a drop of 30 members from last June.

State Legislation:  No report.

Federal Legislation:  No Report. 

Nominations:  Nominations for officers for 2013-2014 are in the works.

Friendly Service:  Chair Barb Rosencrans stated $10,395 was collected for Hurricane Sandy’s victims.  Thirteen people applied with each one receiving $800.  Question if there will be a collection for the Herkimer flood victims.  Written report in packet.   

Historian:  Phyllis Dunlap requested each unit to bring their scrapbook to the Annual Meeting at Abigail’s.  She also would like two pages to place in the CWZ scrapbook.

Community Service:  Chair Elaine Leasure presented a written report.  She requested units send her new community service projects which she will forward to the state.  Elaine described an initiative for which she would like to take a collection at the Annual Meeting.  First Book provides books to schools which are Title I and other designations.  97% of monies received goes to the purchase of books with only 3% for administration costs.  $25 purchases 10 books.  A motion to do the collection at the Annual Meeting was made by Carol Lord and seconded by Julie Wunder was carried.

Resolutions:  Co-Chair Carol Ramsey had e-mailed the state approved resolutions to President Quill who sent them on to Executive Committee.  Resolutions will be voted on at the Annual Meeting.

Public Relations:  Chair Phyllis Dunlap thanked the units for their articles that have appeared York State.

By-Laws:  No report.

Health Care: No report.

 Fundraising:  Tim Quill would like to do a President’s Appeal again next May.  100 of the mailing returned which was a cost of $75. A motion to do a President’s Appeal next May made by Al Buell  and seconded by John Roy was carried.  A motion to not resend returned mailings made by Jane Crosby seconded by Pat Cheeseman was carried. 

Awards:  No report.

Website:  Webmaster Bill Lesniak sent his report via e-mail.  Enclosed in packet.

Bulk Mailing:  The cost of the permit will be $200.  A motion to assess each unit $20 to cover the cost of the permit was made by Elaine Leasure and seconded by John Roy was carried.  A new post office  will be considered for bulk mailing as the bulk of the mail comes from Wayne, Ontario and Seneca Counties.

Epke-Meagher Awards:  None this year.   Will two next year.  Sandy Kusher and Jane Behke  will chair with the assistance of Joan Irwin.

President’s Report:  A need to fill the vacant positions at the Zone level.  State Executive Meeting July 16—President’s Appeal at $71,000.  Hurricane Sandy (see Friendly Service report), Kentucky Retired Teachers donated $1500 to the Hurricane relief.  Several zones asked about our fundraiser.  Requested to send newsletter to other zones and officers.  Resolutions (see Resolution committee report).  Strategic Planning Committee’s top priority membership and dues.  Ideas being mulled over—doing away with life dues, looking into a 5 or 10 year dues, husband/wife membership, assessment for life members, unified dues-state and local which would require belonging to both.  County recognition certificates —need one or two names of deserving members. Need to know dates for fall units meetings so can attend.  Need annual reports from committees to be included in the Annual Meeting program.  Each county responsible for a basket for fundraising raffle at Annual Meeting.  Presented delegate list for NYSRTA Convention.

A motion for adjournment was made by Sandy Garee at 11:30 a.m.

Respectfully Submitted

Jane Crosby, Recording Secretary